Project & Operations Coordinator
Keep work moving across sales, creative, marketing, and technical delivery. Turn project commitments into organized schedules, clear ownership, and dependable communication.
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Fully remote · United States
Applicants must be based in the United States. Role scope and working arrangements are discussed during the application process.
Your mission
Keep work moving across sales, creative, marketing, and technical delivery. Turn project commitments into organized schedules, clear ownership, and dependable communication.
Keep delivery organized across people, approvals, and dependencies. Make it easy for everyone to know what is due, who owns it, and which decision is blocking progress.
What you will own
- Maintain project boards and milestones
- organize kickoff materials and meeting notes
- track dependencies, approvals, and deadlines
- coordinate client asset collection
- maintain checklists and documentation
- flag capacity or scope risks
- support leadership with delivery reporting and process improvements.
Core deliverables
- Project plans with milestones, owners, dependencies, and realistic approval checkpoints.
- Meeting notes and action logs that capture decisions and follow-ups without unnecessary administration.
- A reliable asset-collection and approval process for clients and internal contributors.
- Weekly delivery summaries that flag capacity risks, scope changes, overdue decisions, and lessons for future projects.
What you bring
Project coordination or operations experience, excellent organization, and confident written communication. Comfortable working with task-management tools and several stakeholders. Ability to identify missing information and follow through without losing important details.
Tools and working knowledge
Project-management tools, shared documents, spreadsheets, video meetings, and process checklists. Attention to detail, prioritization, and clear written communication are central to the role.
Your first 90 days
First 30 days: learn the delivery workflow and identify missing ownership or recurring delays. Days 31–60: coordinate active work and establish consistent status reporting. Days 61–90: refine checklists and handoffs using actual project feedback.
How we assess success
Clear task ownership, timely approvals, fewer preventable delays, and complete project records from kickoff through handoff.
Show us your work
Share an anonymized project plan, coordination checklist, or example of resolving a dependency before it delayed delivery.
How we work
We value clear writing, thoughtful questions, dependable follow-through, and honest communication with clients. Document decisions, flag risks early, and collaborate across strategy, creative, and technical work. Do not share confidential client information in your application.
How to apply
Use Quick Apply to select this role, share your contact details and availability, and upload your résumé. A professional profile or portfolio is optional. No lengthy cover letter is required; a short, relevant explanation of your fit helps us assess your experience.